Pricing: Per Client, Per Month, With Unlimited Users
Remindoo costs $0.90 per client per month on Core and $1.00 per client per month on Growth, billed in USD, with unlimited users on every plan. You pay for the size of your client book. Adding partners, staff, admins, seasonal preparers or offshore team members costs nothing extra.
Remindoo costs $0.90 per client per month on Core and $1.00 per client per month on Growth, billed in USD, with unlimited users on every plan. You pay for the size of your client book. Adding partners, staff, admins, seasonal preparers or offshore team members costs nothing extra.
Last updated: September 2026
Plans
| Plan | Price | Users | Who it suits |
|---|---|---|---|
| Core | $0.90 per client, per month | Unlimited | Firms that mainly need clients, recurring work, deadlines and document requests |
| Growth | $1.00 per client, per month | Unlimited | Firms that also want proposals, engagement letters, billing and the fuller reporting set |
Prices are in USD. Paying for a year upfront applies a 10% discount, and the client count is locked at the point of payment.
Why per client rather than per user
Almost every practice management platform sold to US firms is priced per user per month. Karbon, TaxDome, Canopy, Financial Cents and Jetpack Workflow all use some version of that model. It is a reasonable model for software where the user is the unit of production, and it is a poor model for an accounting firm, where the client is.
Per-user pricing produces a specific, predictable behavior: firms ration seats. The admin who scans documents does not get one. The seasonal reviewer works from emailed PDFs. The offshore data-entry team shares a login. Every one of those decisions puts work outside the system, and the moment work happens outside the system the reporting inside it is wrong.
Charging per client removes the decision. Everyone who touches the work is in the software, the audit trail is complete, and the bill moves only when the firm actually grows its book. It also makes the cost predictable in the one dimension firm owners already forecast: how many clients will we have next year.
Worked example: a firm adding three seasonal staff
Take a tax practice with 400 clients and eight full-time staff. In February it brings in three seasonal people: a contract preparer, a retired partner who reviews, and an admin on document collection. They work from the start of February to the end of April, so three months.
On Remindoo Growth, that firm pays 400 clients at $1.00, which is $400 a month, in January and in March and in July. The three seasonal hires change the bill by nothing at all, because users are unlimited. Annual cost is $4,800, or $4,320 if paid upfront for the year.
On any per-user platform, the same firm pays for eight seats for nine months and eleven seats for three. The increase is three seats multiplied by three months multiplied by whatever that platform charges per user per month, and it lands in the quarter with the tightest cash and the most pressure. We are deliberately not putting a dollar figure on that here, because competitor pricing changes and quoting it as fact would be misleading. Check their current per-user rate and do the multiplication with your own headcount.
The point is not that one number is always smaller. For a firm with very many clients and very few staff, per-client pricing can cost more. The point is which direction the cost moves when you grow the team, and for a seasonal business that direction matters more than the rate.
How to compare the two models honestly
Use your own numbers. This is the arithmetic, not a claim about any specific vendor.
| Step | Per-user platform | Remindoo |
|---|---|---|
| Count what you are billed for | Peak number of people who need access in a year | Number of clients on your book |
| Multiply by | The vendor's current per-user rate (check their pricing page) | $0.90 or $1.00 per client per month |
| Add seasonal staff | Increases the bill for every month they are licensed | No change |
| Add a new client | No change | Increases the bill by one client rate |
| Give clients portal access | Usually included, sometimes limited | Included |
| Give offshore staff access | Charged per person | Included |
What is included on every plan
- Unlimited users, including partners, staff, admins, contractors, seasonal hires and offshore team members
- Client records with the full service list, owners and history
- Recurring work schedules and workflow templates
- Task and deadline tracking with separate internal and external due dates
- Automated client document requests with reminders
- Document management and the client portal
- Time tracking, with billing on Growth
- Team capacity and utilization reporting
- A 60-day free trial before you pay anything
Annual billing and how growth is handled
Paying upfront for a year takes 10% off, and the client count is fixed at the number you had when you paid. Client books grow during a year, and a plan that re-prices every time you sign someone would make annual billing pointless, so growth of up to 10% over the year is included at no extra cost.
If your book grows by more than 10%, the difference is charged for the clients above that allowance. Nothing is backdated and nothing changes mid-year for growth inside the allowance.
Monthly billing simply tracks your current client count each month with no annual commitment.
Want the numbers against your own firm?
Book a demo and bring your client count and your peak headcount. We will do the comparison with you rather than asking you to trust a table.
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Frequently asked questions
How much does Remindoo cost?
Core is $0.90 per client per month and Growth is $1.00 per client per month, in USD, with unlimited users on both. Paying a year upfront applies a 10% discount.
What counts as a client?
An active client record on your book. Prospects and leads that have not become clients are not counted.
Are users really unlimited?
Yes. Every plan includes unlimited users. There is no seat count, no per-seat add-on and no charge for seasonal or offshore staff.
Is there a free trial?
Yes, 60 days. A payment card is required to start the trial.
How does this compare with per-user platforms?
It depends on your ratio of clients to staff. Firms with large or seasonal teams generally do better on per-client pricing; firms with very high client counts and tiny teams may not. The comparison method is set out above so you can check with your own numbers.
What happens if my client count falls?
On monthly billing the charge follows your current client count. On annual billing the price is fixed for the year you paid for.
Do clients pay to use the portal?
No. Client portal access is included in the per-client price.
Can we change plans later?
Yes. You can move between Core and Growth as your requirements change.
Start free for 60 days
Import your clients, build one workflow template and run a real week through it before you decide.