Time Tracking on Tasks and Subtasks
Start a timer on any task or subtask, keep it running while you work and save the time against the job.
Time tracking in Remindoo runs on the work itself. Click Start Timer on a task or subtask, and the button changes to Stop Timer while you work. A floating Task Timer stays visible across the task list, and the time is saved against the job in one click.
Last updated: 16 September 2026 · Reviewed by Waqas Sagar ACA FCCA, Founder of Remindoo and Managing Director of Accotax
Key facts
- Start and stop a timer on any task or subtask
- The button changes to Stop Timer while the clock runs
- A floating Task Timer stays visible across the task list
- Tick subtask steps and click Update Changes as you go
- Subtasks show percentage complete alongside the timer
- Recorded time sits with the client job it belongs to
Who it's for
Practice owners
See where the firm's compliance work actually stands, without asking.
Practice managers
Plan the week from real workload rather than a sorted spreadsheet.
Team leads
Keep preparers and reviewers on the same job with the same checklist.
Bookkeepers
Work a clear list of client jobs with deadlines and steps already set.
Task timer and time tracking for accountants, bookkeepers and tax professionals
Time recorded after the fact is time lost. The task timer sits on the job itself: start it when you begin, stop it when you move on, and the minutes attach to the client, the service and — if the job is billable — the fee.
For firms moving from fixed fees to value or hybrid pricing, this is the evidence base. You can see how long a VAT return really takes, which clients absorb more time than their fee reflects, and where a process needs tightening before you hire.
Accountants and bookkeepers get the simpler benefit: no timesheet to reconstruct on Friday afternoon, because the work recorded itself as it happened.
The problem
- Timesheets are reconstructed from memory at the end of the week
- Nobody knows which clients are unprofitable
- Chargeable hours leak because small jobs go unrecorded
- Pricing decisions are made without real duration data
What changes with Remindoo
- Time is captured against the job as it happens
- Recorded hours flow to the client, service and fee
- Profitability by client and service becomes measurable
- Timesheets stop being a weekly admin task
Why it matters
Captured as it happens
Time is recorded on the job, not reconstructed on Friday.
Progress and hours together
Tick subtask steps while the timer runs.
Straight to the job
Logged time sits against the task it belongs to.
How to use task timer and time tracking in Remindoo
Open the subtask
Subtask steps and percentage complete.
Start Timer
Click Start Timer as soon as work begins.
Timer running
The button changes to Stop Timer while you work.
Tick off steps
Tick steps as they are completed and click Update Changes.
Floating Task Timer
The timer stays visible across the task list.
Why it matters for UK accountancy practices
UK practices increasingly price by engagement rather than by the hour, which makes duration data more important, not less. Without it there is no honest answer to how long a VAT return under Making Tax Digital actually takes, or which Self Assessment clients absorb three times the fee they pay.
Timing the work as it happens also removes the Friday timesheet. The record is built from what occurred, so the small jobs that normally go unrecorded — a call, a filing check, a correction before an RTI submission — stop leaking out of the picture.
For planning, that data is what turns capacity from a feeling into a number. Real durations against real jobs tell a partner whether January is genuinely full, and whether the next hire is needed before the Making Tax Digital for Income Tax start date of 6 April 2026.
Remindoo vs spreadsheets and email
| What you need | Spreadsheets and email | Remindoo |
|---|---|---|
| Ownership | Implied by whoever last edited the row or replied to the email | A named person or team is assigned on the task and visible to everyone |
| Deadline visibility | One date column, usually the filing date, updated by hand | Internal and statutory deadlines tracked separately on every job |
| Audit trail | Scattered across inboxes and overwritten cells | Comments, checklist and timeline held on the task card |
| Recurring set-up | Rebuilt manually each period, and missed if someone is away | Make Recurring creates every period with a start date and ending rule |
| Time capture | Reconstructed from memory at the end of the week | Start and stop a timer on the task or subtask as the work happens |
| Handovers | Forwarded emails and a verbal briefing | Reassign Task moves the job with its full history intact |
Watch the interactive demo
Click through task timer and time tracking in a live product walkthrough.
Frequently asked questions
How do I track time on a client job?
Open the task or subtask and click Start Timer as soon as the work begins. The button changes to Stop Timer while the clock runs, and a floating Task Timer stays visible as you move around the task list.
Can I track time on a subtask as well as a task?
Yes. The timer runs on tasks and on individual subtasks, so a long job can show where the hours actually went — for example how much of a year-end went into bookkeeping clean-up rather than the accounts themselves.
Does the timer keep running if I move around the system?
Yes. A floating Task Timer stays on screen across the task list, so you can check another client or answer a question without losing the running clock or forgetting to stop it.
Can I record progress while the timer runs?
Yes. Tick off the steps inside the subtask as you complete them and click Update Changes. Progress and hours move together, which makes the percentage complete on a job meaningful.
Why record time if we bill fixed fees?
Because duration data tells you which clients and which services absorb more time than the fee reflects. That is the evidence base for repricing, for capacity planning and for deciding when the next hire is genuinely needed.
Does this remove the weekly timesheet?
It removes the reconstruction. Time is captured on the job as the work happens, so the record is built from what actually occurred rather than from memory on a Friday afternoon.
Who this is for
- Firms reviewing client profitability and pricing
- Bookkeepers billing on recorded time
- Practices building capacity plans from real durations
People also search for
- time tracking for accountants
- billable hours accounting practice
- timer on client tasks
- how long does a vat return take
Remindoo is practice management software for accounting firms, bookkeepers and tax professionals. Explore task management software for accountants or see pricing with unlimited users.
Related task features
Filter Tasks by Staff, Client Type and More
Filter by assignee, client type, dates and more to focus the list.
Custom Columns and Task List Views
Show or hide columns by group so each team sees the list it needs.
Snooze Tasks Until They Need Attention
Park work waiting on records and bring it back on the right date.
Try Remindoo free for 60 days
Import your clients, automate your deadlines and see the difference before you pay anything.